Did you know that the average business manager wastes four weeks each year searching for lost or misplaced paper documents? If your business still relies on paper, this might not surprise you. Disorganization and misplaced files come with the territory when, according to the U.S. Environmental Protection Agency, the average worker in an office goes through 10,000 sheets in a year.
Unfortunately, the time and cost of maintaining paper documents is a drain on financial resources that many business managers either don’t see or simply shrug off as “a part of doing business.”
No matter the size of your business, it’s time to scrap the storage costs, potential for loss, and low productivity caused by mountains of paper.
The Benefits of Going Paperless
A paperless workflow allows business of all types to streamline processes, increase transparency, enhance searchability and eliminate waste. Going through filing cabinets to retrieve important documents will become a thing of the past, allowing you to focus on what actually makes your business profitable. Furthermore, finding a place to file and store all that paper wastes precious office space – and of course, paper documents are extremely vulnerable to damage or to being lost completely as a result of a fire, flood, or human error.
An office with a paperless workflow allows managers and workers alike to search and find documents much more easily. This doesn’t just save time: it also opens up the floor to collaboration by allowing employees instantaneous access to shared documents, directions and feedback.
In addition to increasing productivity and organization, going paperless may help you attract or retain customers. Searchable online files save you and your client valuable time. Additionally, eco-minded clients are increasingly demanding businesses with a similar interest in protecting the environment.
Another bonus? It’s much easier than you think, especially when compared with the endless printing, scanning, filing and searching for dead tree documents. You likely already have some of the tools you need to get started, such as scanners or services that offer e-billing. Going paperless is even easier with the help of experts from PhaseAlpha to guide you, and if you have special requirements, our custom software developers can build a solution right for you.To find out just how easy it is to go paperless, contact the team at PhaseAlpha.